Know what you have,
and what you made.
Rugero is the stock book, the cash book and the counter of a small shop, as one record. Sell, receive stock, pay a bill or count the cash, and the shelf, the money and the profit move together, so they always agree.
Free to start. No card needed.
Inventory first, with the books done properly
A counter for the day, a list of everything that happened, the shelf and the money. Each screen reads the same records, which is why they never disagree, and why the profit it shows is the profit you made.
What is on the shelf, and what it cost you
Every product with how many you hold in each shop or store room, kept current by what you record. Stock is valued at what it cost you on average, so you know what the shelf is worth today, not what it would sell for.
- Levels by location, with transfers between them
- A reorder level for each product, and a list of what to buy next
- Bring a stock list in from a spreadsheet, with what each one cost
- Sizes and colours as options of one product, without the clutter
One list of everything that happened
Sell at the counter, receive stock, take a return, pay a bill, count the cash. Each entry is numbered, dated and kept: a mistake is cancelled with a reason, never quietly edited, and a month you have closed cannot change.
- A counter made for speed: type a few letters, press Enter, done
- Sales on credit to customers you know, and what each one still owes
- Keeps selling with no connection; sales are sent when it is back
- Returns linked to the sale, counts that correct the difference
Profit worked out the way an accountant would
Behind every entry is a balanced double-entry journal, the kind an accountant or a bank would recognise. Profit is sales less what those goods cost you, after expenses, not a guess from a price list, and every report downloads as a spreadsheet.
- Profit and loss, sales by product, money in and out, stock value
- Cash, mobile money and bank balances, and what customers owe
- Where the business stands on any date, for a loan or a partner
- VAT collected and paid, if you are registered
Put a product online with one switch
Publishing shows a product on your own shop page, at the price you already set, with the pictures you took. Buyers pay by mobile money at checkout with no account to create, the order arrives as a paid sale, and what they paid is sent on to your number.
- Your own page, your colours and your name, shared as one link
- MTN MoMo and Airtel Money at checkout
- Stock is held while the buyer pays, and released if they do not
- Orders to deliver, in the same list as the rest
An agent that does the typing
Ask what is running low or how the month went, and it answers from your own figures, not the internet's. Send it a supplier's price list and it prepares the purchase as a draft for you to check and record. It never records anything by itself.
Staff record, managers see the money
Invite the people who work with you. Staff sell, receive stock and take payments without ever seeing costs, profit or balances; an expense they write up waits for a manager to record it. Cancelling, returns, counting the cash and the reports stay with you.
One Tuesday, as the records kept it
Everything the owner did, and what each one moved. Three columns, and nothing to add up at the end of the day.
- 07:40Took delivery of 24 bath towels from Kigali Kitchen Supply, paid by bankPUR-000312 · 24 × Bath towel at RWF 3,600The towels' average cost moves from 3,500 to 3,567. Nobody typed that.
- Shelf
- +24
- Money
- −RWF 86,400
- Profit
- –
- 09:05Sold 2 bath towels and a kettle, cashSAL-002218 · RWF 23,900Profit is the sale less what those three cost on the day, not a guess.
- Shelf
- −3
- Money
- +RWF 23,900
- Profit
- +RWF 10,466
- 11:30Umubano Guest House took 12 bed sheet sets on creditSAL-002219 · RWF 174,000 owedNo money yet. What they owe sits in its own column until they pay.
- Shelf
- −12
- Money
- –
- Profit
- +RWF 49,200
- 13:15Paid the electricity bill from mobile moneyEXP-000091 · Utilities · RWF 38,000
- Shelf
- –
- Money
- −RWF 38,000
- Profit
- −RWF 38,000
- 15:50A customer brought back one of this morning's towelsRET-000040 · 1 × Bath towel · RWF 7,500 refundedLinked to the sale it came from; the refund is its exact share.
- Shelf
- +1
- Money
- −RWF 7,500
- Profit
- −RWF 3,933
- 17:20Power cut. Sold 3 more kettles on the phone, offlineSAL-002220 · RWF 26,700 · sent at 17:41Kept on the phone, sent when the connection came back.
- Shelf
- −3
- Money
- +RWF 26,700
- Profit
- +RWF 7,800
- 18:30Counted the till: RWF 1,000 shortMNY-000057 · Count differences · RWF 1,000Booked, not hidden. The till now agrees with the records.
- Shelf
- –
- Money
- −RWF 1,000
- Profit
- −RWF 1,000
- The day, added up by the books
- Shelf
- +7
- Money
- −RWF 82,300
- Profit
- +RWF 24,533
| What happened | Shelf | Money | Profit |
|---|---|---|---|
07:40 Took delivery of 24 bath towels from Kigali Kitchen Supply, paid by bankPUR-000312 · 24 × Bath towel at RWF 3,600The towels' average cost moves from 3,500 to 3,567. Nobody typed that. | +24 | −RWF 86,400 | – |
09:05 Sold 2 bath towels and a kettle, cashSAL-002218 · RWF 23,900Profit is the sale less what those three cost on the day, not a guess. | −3 | +RWF 23,900 | +RWF 10,466 |
11:30 Umubano Guest House took 12 bed sheet sets on creditSAL-002219 · RWF 174,000 owedNo money yet. What they owe sits in its own column until they pay. | −12 | – | +RWF 49,200 |
13:15 Paid the electricity bill from mobile moneyEXP-000091 · Utilities · RWF 38,000 | – | −RWF 38,000 | −RWF 38,000 |
15:50 A customer brought back one of this morning's towelsRET-000040 · 1 × Bath towel · RWF 7,500 refundedLinked to the sale it came from; the refund is its exact share. | +1 | −RWF 7,500 | −RWF 3,933 |
17:20 Power cut. Sold 3 more kettles on the phone, offlineSAL-002220 · RWF 26,700 · sent at 17:41Kept on the phone, sent when the connection came back. | −3 | +RWF 26,700 | +RWF 7,800 |
18:30 Counted the till: RWF 1,000 shortMNY-000057 · Count differences · RWF 1,000Booked, not hidden. The till now agrees with the records. | – | −RWF 1,000 | −RWF 1,000 |
| The day, added up by the books | +7 | −RWF 82,300 | +RWF 24,533 |
Shelf is units; money is cash, mobile money and bank together, which is why a day of buying stock ends with less of it; profit is after what the goods cost and the day's bills. Umubano's RWF 174,000 is owed, not money yet, so it counts in neither until they pay.
Start free. Pay when you grow.
Prices are in Rwandan francs a month, and you can change plan at any time. Stock, the counter, activity and reports are on every plan; what grows with the plan is room, the online store and the agent.
- 100 products
- 1 location
- 1 person
- Online store with mobile money
- Unlimited products
- 3 locations
- 5 people
- Online store with mobile money
- The agent
- Unlimited products
- Unlimited locations
- Unlimited people
- Online store with mobile money
- The agent
Worth knowing before you start
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